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Clinical Research Resources

Clinical Research Resources

Clinical Trial Management Services

Berman Center for Outcomes & Clinical Research
Since joining the HHRI in 1997, the Berman Center has been a leader in cardiovascular research and a clinical site for dozens of trials in heart and kidney disease, diabetes, women's health, cancer, aging, and neurological disorders.  The Berman Center is experienced in study design, implementation and analysis and has been -and is- a clinical site, an International Coordinating Center and Academic Research Organization (ARO).  As an ARO, Berman provides scientific rigor and credibility through partnerships with academia.  Berman has extensive experience proposing and recruiting sites through established networks and relationships and can implement all aspects associated with starting and managing a successful study.  As such, the Berman Center is ideally suited to guide new investigators in any and all aspects of clinical research or provide a research infrastructure for those investigators who may not currently have one.

For more information about working with the Berman Center, please contact Brenda Kirpach at bkirpach@bermancenter.org or 612-873-6905.  You can also visit our website at BermanCenter.org.

Clinical Trials Standard Operating Procedures

The Clinical Trials Standard Operating Procedures are implemented and maintained by the Office of Education & Quality in Clinical Research (OEQCR) as part of its commitment to ethical research practices and the protection of subjects who consent to participate.  The provided services of the OEQCR are multifaceted and can vary with the specific request of the investigator or staff.  Examples of provided services can be found on their page.

HHS Clinical Services for Research

Medical research is an important priority for HHS, and as a subsidiary and partner of the hospital, we ensure that we are both fiscally responsible and compliant in the identification and allocation of costs by research within the facility.

It is the Principal Investigator's responsibility to fill out the HHS Resource Utilization & Coverage Analysis Checklist (HRUC) and submit it along with their application to the IRB.  The IRB passes it along to the HHS Compliance Office for review.  The HRUC is the beginning of the process to create a Study Administrative Record in EPIC to which service may be charged for the study.  As such, additional training in EPIC procedures is required for researchers obtaining hospital services.  Information about that training will be provided after initial review of the HRUC is complete.

Research Pricing

HHS research pricing for patient care procedures provided to HHRI projects is based on reimbursement rates set by CMS/Medicare.  For specific pricing rates, either email the Research IT Specialist at jbanchor@hhrinstitute.org or review the CMS pricing tools detailed below.

Research Pricing can be separated into three components: 1) professional bills (PB) to represent the cost of a provider’s time, 2) hospital bills (HB) to capture the facilities costs needed to complete a procedure, and 3) research pharmacy fees.

Professional Bills

PB costs are determined by the CMS Physician Fee Schedule.  This website is designed to provide information on services covered by the Medicare Physician Fee Schedule (MPFS).  The Physician Fee Schedule look-up tool will take you through the selection steps and provide pricing for specific procedure codes.  If you have questions on which codes to use please contact the Research IT Specialist at jbanchor@hhrinstiute.org.

Hospital Bills

HB rates are determined by using a combination of the Minnesota rates in the Clinical Laboratory Fee Schedule and the HHS-specific rates in the Addendum B fee schedule.  The Clinical Laboratory Fee Schedule is available for download and rates from Addendum B are available upon request.  Please contact the Research IT Specialist at jbanchor@hhrinstitute.org for questions about HB fees.

Research Pharmacy

In addition to standard dispensing fees per dose of a medication, research pharmacy fees at HHS also include the actual amount of time it requires the research pharmacy staff to set up and manage a study.  The Research Pharmacy Pricing Worksheet will aid in determining costs for the proposed pharmacy work to be completed.

Fee for Research Order Set Builds

HHS clinical researchers with complex and long-term protocols may request assistance from the HHS Electronic Health Record (EHR) team to create order sets.  Pricing for this support is similar to the pricing process for the research pharmacy in that time spent building order sets for research is billed to the study.  The HRUC is a helpful document in assisting the EHR team to understand a protocol so they can provide realistic time estimates for the build.  If a research order set build is being contemplated for a new study, please contact the Research IT Specialist at jbanchor@hhrinstitute.org.

Helpful Links

The below links are additional resources for researchers conducting clinical research.

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